FAQs

Frequently asked questions include:

General Congress questions
Congress policies
Presenting at Congress
Programs and events
Registration fees
Registration questions
Virtual platform - TBC for Congress 2023
Session - TBC for Congress 2023
Zoom - TBC for Congress 2023

General Congress

Congress of the Humanities and Social Sciences is Canada’s largest gathering of academics, and one of the largest in the world. It’s a place to hold critical conversations of our time, hear from a diverse set of voices, share findings, refine ideas, and build partnerships to help share the Canada of tomorrow. Go to the About Congress page to learn more.    

May 27 to June 2 – Congress 2023 will take place at York University.

The Congress 2023 theme is "Reckonings and Re-imaginings."

Read more about the Congress 2023 theme.

Congress 2023 will take place in person at York University. The Federation and York University are working to incorporate virtual components and more information will be shared in the fall 2022.

Future Congress hosts and locations will be announced soon.

Check out the Resource hub or the Blog to rediscover the research presented at past Congresses. 

Visit the Congress 2022 archive page

If you are interested in supporting this year’s Congress, feel free to contact us at expo@federationhss.ca. Visit the Expo page to download our prospectus for a variety of opportunities. Our team is excited to connect with you to customize an option that works best for you!

Congress policies

We work actively to foster a diverse, welcoming, and inclusive global community of scholars and practitioners, and are therefore dedicated to the creation of a safe, respectful, and collegial experience for all attendees of Congress.

Read our Code of Conduct

Yes, your information is secure.

Read our Privacy Policy

Cyberbullying is real, and seven per cent of Canadians experience it personally, according to Statistics Canada. If you are the victim of online harassment or bullying, there are resources available to you, and Congress organizers encourage you to use them. See the Royal Canadian Mounted Police website resources or the Government of Canada site on How to prevent cyberbullying.

Presenting at Congress

To present at Congress, please approach your scholarly association and inquire directly about their call-for-papers process. Browse the list of associations participating in Congress.

Information for presenters, including tips to make your presentation more accessible, will be available in the fall 2022. You can also reach out to your association’s Program Chair for assistance.

Yes, the payment of both the Congress fee and the association conference fee is mandatory for all attendees including presenter, speakers, panelists, organizers, and those moderating/chairing or attending a session. Read more about the Congress fees.

Programs and events

You can find your association’s program from the Associations conference page. Select your association to find details about your association’s conference, including call-for-paper deadlines, conference programs, conference organizers and open events. Draft and final versions of programs will be posted there as they become available in spring of 2023.

The calendar of open events (coming soon) lists all open programming, including the Big Thinking series, and associations’ open sessions. You can attend these events, regardless of your registration category. 

Here’s a list of calendar features: 

  • Events are listed in chronological order from today’s date. You can control whether 10, 50, 100 or all events are listed per page. 
  • For a simple search, type in a keyword such as a speaker’s name or date.
  • To narrow search results, filter by series or theme, language or host association.
  • When you have entered all of your search criteria, click “Search” to see the results.
  • Click “Reset” to clear your search criteria or to begin a new search. 
  • You can click on the event title or host organization to learn more about each.

You can attend all open Congress programming regardless of your registration category. These events are listed in the calendar of open events (coming soon). If you’ve paid to attend an association conference, you also have access to this association’s sessions. Find out more about categories of registration.

All the events listed in the calendar of open events (coming soon) are open to the public. Members of the public must purchase a community pass to access Congress open events. Find out more about categories of registration.

Fees

Learn more about Congress registration fees on the Register page.

The Congress fees and association conference fees vary depending on your registration category (regular, retired, student, unwaged, etc.) and the date upon which you register.

To receive the best discount, register with the early bird rate before March 31. Rates increase on April 1 (regular rate).

The general Congress fee covers access to open events including Federation programming (Big Thinking, Career Corner, etc.), as well as association events, sponsored events, and exhibitor events. The association conference fee covers access to that specific association conference.

Review the descriptions of the Congress fees and the association conference fees.

For 2023, we are offering complimentary access for Black and Indigenous students. If you are attending an association conference at Congress and are a student who self-identifies as Black or Indigenous, your Congress fee is waived. Contact your association for your unique registration link.

Please note, a complimentary Congress fee does not waive your association conference fee. Check with your association to see if they are waiving your association conference fee or offering a fee discount. 

If you are purchasing a community pass to attend open events only and you self-identify as Black or Indigenous, your community pass is complimentary. 

Questions? Contact congress@federationhss.ca.  

Yes. The association conference fee is not your membership fee.

All attendees are required to pay the association’s conference fee to attend or participate at Congress. The association conference fees are collected by the Federation for the Humanities and Social Sciences on behalf of the associations for Congress.

Membership fees are paid directly to your association. For information about your association’s membership, contact your association directly.

Registration

You can register for Congress 2023 as of January 2022 until June 7, 2023.

The early bird deadline is March 31, 2023. Rates increase on April 1 (regular rate).

Visit the Register page and follow the instructions. When you register, a user account will automatically be created for you. The email address that you use to register will be your username and you will  be prompted to create a password. If you are registering a group of attendees, you’ll need a unique email address for each attendee.

If you have registered for any event organized by the Federation since 2019, you can use your email address and password associated with your profile you provided the last time you registered for an event or completed a form. If you’ve forgotten your password, select the “reset password” link and you’ll receive an email to reset your password.

You will receive an email from the registration system with a link to return to your “incomplete registration form”. Be sure to check your junk/spam folders if you don't receive it shortly.

If you haven’t received this email, return to the Congress 2023 registration system and click "modify your existing 2023 registration" to return to your incomplete registration.

Before connecting with us, please complete the following steps:

  • Ensure that all required fields on the form, marked with a red asterick (*), are filled in. You must provide a response to these fields to proceed to the next page of the form and to complete and submit your form.
  • Make sure that credit card payment information is entered correctly. If you receive an error, verify with your bank whether your card allows online payments.
  • Check that JavaScript is enabled on your web browser and that your browser is up-to-date. It is recommended that you use Google Chrome for the best user experience.  

If you are still experiencing issues, contact congress@federationhss.ca.  

Go to the Register page, click the Register button, then once redirected click “Modify your existing registration” or click on the link in your confirmation email. Enter your email address (username) and the password you created to access your registration, and then make the necessary changes or additions.

Go to the Register page, click the Register button, then once redirected click “ Modify your existing registration”. Enter your username and password to access your account, and then click on “Refund request” from the navigation bar.

We accept cancellations up until April 15, 2023, subject to a $45 administration fee. Unfortunately, no refunds are possible after this date. 

We accept cancellations up until April 15, 2023, subject to a $45 administration fee. Unfortunately, no refunds are possible after this date. 

Visa, Visa Debit, MasterCard, MasterCard Debit and AMEX credits cards are all acceptable online payment methods.

No*, you do not need to be a member of an association to attend an association conference at Congress, but you will need to pay their conference fee. The association conference fees are generally higher for non-members. If you wish to become a member, you should contact the association prior to registering.

There are many guides on how to navigate different areas of the platform in the Attendee Service Centre. Details will also be provided in the access email you receive prior to May 12. There will also be a platform video in the Congress lobby that can be viewed anytime.  

 An email with login information and instructions will be sent to you prior to May 12, 2022 to the email you registered for Congress with. If you did not receive this email, please reach out to congress@federationhss.ca to verify your registration.  

First, ensure you’re trying to login via the email address you registered for Congress with. If this does not work, please send an email to congress@federationhss.ca.   

You can reset your password by clicking “Forgot password?” on the login page of the virtual platform. Don’t forget to check your spam or junk folders for the recovery email.  

Welcome to Congress 2022! Explore and navigate the platform by clicking on one of the four options on the directional sign (located on the left-hand side of your screen) or one of the tabs in the main navigation bar at the top of your screen.   

On the top right-hand corner of every webpage, there is a globe that says “Language”. Click on this to choose between English and French. 

Click the profile picture (silhouette) at the top right corner of your screen, and select “My Profile”. Here, you can update your profile picture and contact details.   

You can access the open event sessions at any time by selecting “Your Sessions / Open events” on the main navigation bar at the top of your screen, and clicking “Open events”.  

over over the tab “Your Sessions / Open events” in the main navigation bar and select your association’s acronym to access their conference. You can also search for it in the Congress Hall found under the tab “Associations” as well. If you get lost on the virtual platform, click the “Live Support” button at the top right of your screen to connect with a help desk representative.

On the middle panel of the Greeting Lounge, you will find a link that says “Go to the auditorium”. Click here to see the list of your association’s upcoming sessions. Click on the session you wish to attend and click the blue or purple “Attend Webcast” button. 

Please go to the Registration / Information desk within the platform for assistance. Go to the Lobby and select “Registration / Information” on the directional sign. You will be able to chat with our team and verify your registration here.  

Please click on the “Live Support” button at the top right of your screen to connect with a help desk representative. 

At the bottom of all web pages within the platform, you are able to chat with other attendees who are on the same page as you via group text chat, 1-1 text chat, and 1-1 video chat. If your association has offered an informal group chat option, you will want to go to your association’s Greeting Lounge and look for the link(s) to access the group chat option.

You can search for them within the platform using the “Search” feature in the top right corner of every webpage.

The virtual Event Bag sponsored by Sage Publishing is yours to discover Congress 2022 souvenirs and info from sponsors, academic journals, advertisers and exhibitors. You will also be able to collect exhibitor documents by “pinning” them to your Event Bag. There are many items to discover! 

With this feature, you can create your own schedule made up of all the different Congress sessions that you would like to attend by adding them to your personal email calendar.

Find the Registration / Information booth by selecting “Registration / Information” on the Congress lobby’s directorial sign. You can also visit the Federation Hall, located under the “Federation Hall” tab of the main navigation bar, and select the button that is labelled “Registration / Information”.   

Accessibility has been embedded within the platform to accommodate accessibility tools, such as screen readers, to be functional when used by an attendee. Closed captioning, simultaneous interpretation, and sign language interpretation will also be offered during certain sessions. Look for references under each session.

We advise you to use a laptop or desktop computer and access the virtual platform on Google Chrome. If you have access to a hardwired internet connection (especially if you are a presenter), this will help to prevent any lags in your video or audio while in a Zoom session. 

In every auditorium, there is the option to change your time zone to your applicable area. It can be found in the right-hand corner of the auditorium. You can also change the time zone on the “Your Schedule” page.

At the top right-hand corner of every webpage, you can connect with Forj live support by clicking on “Live Support”

At the beginning of each session, the chair/moderator will inform you if the session is being recorded for archival purposes. If it is being recorded and you do not wish to be recorded, please leave your camera and microphone off for the duration of the session.  

Yes! If the chair/moderator informs you at the beginning of the session that it is being recorded, then the recording will be available within 72 hours after the session on the virtual platform and continue to be available until June 3. You can view the recording of the session by returning to the applicable Auditorium and clicking the “View Archive” button that has replaced “View Webcast” just above that session’s description.  

t is not mandatory but highly recommended to ensure you can access your open events and conference sessions on time. Sign-up for your free account now. Ensure you have downloaded the most up-to-date version of Zoom as there are regularly new versions. 

 

Close or turn off other programs that utilize your camera. You can also restart your computer to refresh all applications. If the issues continue, you can uninstall your current version of Zoom and reinstall the latest version from Zoom’s Download Center. If all else fails, you can visit your device’s support and downloads page to update the camera driver. If you need a little help, reach out to Live Support on the virtual platform and they will attempt to troubleshoot your issue as well.  

While most mail servers receive Zoom's emails within a few minutes, some mail servers may take up to 30 minutes or longer. Please check your spam folder for these emails, as some services may mistakenly mark them as spam. If your email is managed by your organization, you can ask them to ensure no-reply@zoom.us is safe-listed by your company's email server. 

Generally, if you are hearing echo, it means that a participant is not muted and causing your device to channel their audio back into your speakers. All participants should be on mute unless they are speaking. If you notice that an attendee is not on mute, alert the Event Technician by privately messaging them in Zoom chat. 

Organized by:

Federation HSS logo  

In partnership with:

York University logo