Job opportunities and tenders

Small yet mighty 

Don’t be fooled by our size; our team of professionals wields considerable clout across Canada and in the nation’s capital, and we’re always looking for new talent.

If you think you have the right stuff, come back to this page frequently and check out the latest full-time, part-time, and contract opportunities here. We also accept resumes, for future consideration, on an ongoing basis. 

Submit your resume and cover letter at https://secure.collage.co/jobs/fhss/19297.

Do not submit your application by email, but if you have any questions, feel free to drop us a line at hr@federationhss.ca

Job opportunities

Two (2) year term

The Federation office is located on unceded territory of the Algonquin Anishinaabe Nation. We extend our respect to all First Nations, Inuit and Métis peoples for their valuable contributions past and present.

Summary

As Senior Advisor, Equity, Diversity, Inclusion, and Decolonization (EDID), you will work closely with the Senior Management Team to continue developing an organizational culture that celebrates, prioritizes, and actively supports EDID throughout our activities and membership.

Reporting to the President and CEO, you will be responsible for the successful project management, tracking, reporting and implementation of “Igniting Change” the ground-breaking final report and recommendations of the Congress Advisory Committee on EDID. As a valued advisor, you will take part in Senior Management Team discussions and you will provide insights and analysis on a broad range of strategic and operational questions. You will work with your colleagues to support continuous learning within the organization and to advance the Federation’s commitment to centre EDID in its operations, decision-making, and member services.

You have a demonstrated ability to apply an accessibility and inclusion lens, and anti-racist, anti-oppression and decolonization principles, frameworks and promising practices to the work of organizations. You are collaborative and resourceful, with a strong capacity to work effectively with colleagues, stakeholders, and member organizations, and to deliver thoughtful, timely, evidence-based advice and support.

The Federation for the Humanities and Social Sciences promotes research and teaching for the advancement of an inclusive, democratic and prosperous society. With a membership now comprising over 160 universities, colleges and scholarly associations, the Federation represents a diverse community of 91,000 researchers and graduate students across Canada. The Federation organizes Canada’s largest academic gathering, the Congress of the Humanities and Social Sciences, bringing together more than 8,000 participants each year.

Read more information about the Federation

What you will do:

In this multi-function portfolio, you will work closely with the President and CEO, a new standing committee on EDID, and with colleagues, members and external stakeholders.

Your specific responsibilities include the following:

  • Manage the implementation of the Federation’s 2021-22 EDID action plan.

  • Lead the development of a multi-year plan to implement the recommendations of “Igniting Change”, the final report of the Congress Advisory Committee on EDID.

  • Advise colleagues on plans and activities to support EDID in Canada’s largest academic conference – the Congress of the Humanities and Social Sciences – and in other areas of the organization’s work, including events, governance, communications, programs, policy, research, and human resources.

  • Identify opportunities and risks for the Federation, and recommend strategies to address them.

  • Support the Board of Directors’ new Standing Committee on EDID. Draft memos and briefing materials to inform recommendations to the Board on EDID-related strategies, priorities and policies. Plan and attend meetings, develop agendas in consultation with the Chair, and serve as the primary staff contact for committee members.

  • Support outreach to equity-deserving groups, and liaise with key stakeholders on EDID issues.

  • Work collaboratively with senior management to create awareness and efficiencies and recommend service improvements, helping to ensure that we follow promising practice EDID policies and procedures.

  • Support a people-centred culture that emphasizes EDID, promising practices, high performance, continuous learning and improvement, and compliance with all legislated requirements including Employment Equity Act, Occupational Health and Safety Act, Human Rights Code, and Labour Relations Act.

  • Work with Federation members to build their EDID capacity through information sessions, webinars, member forums and an EDID toolkit.

What you need:

  • Graduate Degree in a related field (Human Rights, Gender Studies, Equity Studies, Indigenous Studies), with a focus on human rights, diversity, equity and inclusion, or acceptable equivalent combination of education and experience.

  • At least 5+ years of work experience in advising, consulting, educating and/or coaching on EDID issues.

  • Demonstrated knowledge and experience applying current EDID theories, principles and promising practices in developing organizational culture.

  • Demonstrated knowledge and experience applying an accessibility and inclusion lens and anti-racist, anti-oppressive, and decolonization frameworks, principles and promising practices in organizational policies.

  • Demonstrated knowledge and experience applying principles and frameworks that value Indigenous knowledge, contribute to reconciliation between Indigenous and non-Indigenous peoples, and support the critical role of post secondary education, and the humanities and social sciences specifically, in the process of research, understanding and action towards reconciliation.

  • Knowledge and experience in a non-profit organization and corresponding governance model and practices.

  • Knowledge and understanding of legislative and regulatory requirements of applicable provincial and Canadian legislation such as Human Rights, Health and Safety, Employment Equity and Accessibility for Ontarians with Disabilities Act.

  • Experience in a post-secondary academic environment as well as a strong understanding of the importance of universities and the value of the humanities and social sciences.

  • Lived experience with the impacts of colonization, racism and other forms of systemic oppression as well as experience working in community with equity-deserving groups.

We will consider the following skills to be assets:

  • Additional certification/training in EDID.

  • Change Management training and experience.

  • Understanding of how people and organizations advance through continuous learning.

  • Written and oral communications skills in French.

  • Detailed knowledge of issues related to the humanities and social sciences scholarly communities.

What you bring:

  • An understanding that EDID involves continuous practice requiring ongoing self-reflection, learning and relationship building.

  • A well-developed capacity to work independently or as part of a team.

  • A goal-oriented mindset, with a strong sense of urgency to tackle projects in a proactive manner, understanding the details while leading and motivating matrixed teams to execute on deliverables.

  • Demonstrated superior judgement, tact and diplomacy required to address sensitive topics and effectively build and manage relationships.

  • A commitment to continuous learning and improvement along with a coaching approach.

  • Excellent written and oral communication skills in English, including writing in an engaging manner for a public audience.

  • Effective presentation skills for a wide variety of audiences including Executives, Board of Directors, members, staff and other stakeholders.

  • Advanced public speaking and facilitation skills.

  • Experience managing program/project management processes.

  • Demonstrated ability to effectively organize tasks and prioritize the complex demands of multiple stakeholders and diverse portfolios.

  • Ability and willingness to operate in a highly collaborative, matrix environment.

  • High ethical standards and a desire to work with a variety of different thoughts/opinions along with the ability to understand, enable and amplify diverse viewpoints and approaches.

  • A sense of ownership of tasks and the motivation to follow through to achieve personal and organizational goals and manage multiple priorities.

  • Establishment of strong and trusted relationships with colleagues and external partners and the ability to manage multiple stakeholder groups.

  • A sincere respect for the values and differences that all members of a small team bring to an office environment; adaptability to different approaches and flexibility to move in new directions as needed.

  • Commitment to Federation values, vision, and direction.

  • Advanced knowledge of Microsoft Office (Outlook, Word, Excel), and SharePoint.

What success looks like:

  • Managed the implementation of the Federation’s 2021-22 EDID action plan.

  • Developed a multi-year plan to implement the recommendations of the “Igniting Change” report.

  • Planned, designed and attended meetings of the standing Committee on EDID, in consultation with the chair, and served as the primary staff contact for committee members.

  • Build the EDID capacity of our members through information sessions, webinars, member forums and the development of an EDID toolkit.

  • Drafted memos and briefing materials to inform Standing Committee recommendations to the Board on EDID-related strategies, priorities and policies.

  • Identified additional opportunities, potential challenges, and sources of risk for the Federation.

  • Served as an information resource for staff and Federation members.

What we have to offer:

The position comes with an annual salary range of $81,900 to $115,500. Your placement in the range will be determined based on your proven experience and skills/competencies to fulfill the role. We offer a great total compensation package, which includes health/dental benefits, participation in the employer’s defined contribution pension plan, and a generous vacation and holiday policy. We offer a fast paced, yet fun, collegial and supportive work environment, where work-life balance is highly valued!

Work location:

The Federation office is located in Ottawa, Ontario; however, the incumbent may be located anywhere in Canada and work remotely. They must also be willing and able to travel on occasion as needed. During our annual Congress, the travel component may be up to 2 weeks at a time.

To apply:

If this opportunity intrigues you and relates to your experience, then we want to hear from you. Please take the time to tell us about yourself in a cover letter – we want to hear your story – your background, your accomplishments, and why this role is a good fit for you and your career at this time.

The Federation for the Humanities and Social Sciences welcomes applications from all qualified individuals, including, but not limited to women; persons with disabilities; racialized persons; First Nations, Inuit, and Métis; and persons of any gender identity and sexual orientation. The Federation is committed to providing an inclusive and barrier-free recruitment process and work environment.

You must be legally allowed to work in Canada in order to be eligible for this position. Please note that all applications will be acknowledged. Those selected for an interview will be contacted directly. The posting will remain active on our website until we successfully fill the position.

Please contact us in confidence and provide notice in advance if you require accommodations at any stage of the recruitment process. All requests for accommodation will be considered in a fair and objective manner that will ensure applicants are treated with respect and dignity. Please submit your cover letter including salary expectations and résumé in our online portal at https://secure.collage.co/jobs/fhss/24778.

For any questions in advance of applying, or to request accommodations, please email us at hr@federationhss.ca as we will be available to answer any questions you may have.

Virtual Project Liaison Lead (2)

We have an opening for two (2) short-term Virtual Project Liaison Leads positions, to support the Federation for the Humanities and Social Sciences’ member scholarly associations in preparation for the virtual 2022 Congress of the Humanities and Social Sciences. One of the positions requires fluency in French and English.

The Federation for the Humanities and Social Sciences promotes research and teaching for the advancement of an inclusive, democratic and prosperous society. With a membership now comprising over 160 universities, colleges and scholarly associations, the Federation represents a diverse community of 91,000 researchers and graduate students across Canada.

The annual Congress of the Humanities and Social Sciences is the convergence of over 70 scholarly associations, each holding their annual conference under one umbrella, and is Canada’s largest gathering of scholars. Typically held in late May and early June, Congress is organized by the Federation each year. Congress 2022 will be held virtually, May 12 to May 20, 2022.

For more information, visit www.federationhss.ca and www.congress2022.ca.

Summary

As Virtual Project Liaison Lead, you will play a key role in contributing to the success of a virtual Congress 2022. You will work closely with the Federation’s Events team, under the leadership of the Director, Congress and Events, to assist the scholarly associations and other stakeholders in preparing and uploading content into the virtual event platform.

You are technologically savvy, are familiar with the academic milieu within which the Federation operates, and have an understanding of how conferences and events are organized.

You will be paid $22/hour, payable in accordance with the Federation’s payroll policy, as amended from time to time.

Your contract is anticipated to run from November 2021 to end of May 2022, under the following terms:

From your start date to December 23, 2021, you will work approximately 20 to 25 hours per week. For the rest of your contract, you will be asked to work on average 35 hours a week, with some overtime required in the few weeks leading to, and possible during, Congress.

Work location

For most of the duration of the contract, you will work remotely. You are expected to use your own work space, computer (including Microsoft Office), internet connection and telephone. The Federation will provide any additional software that may be required, such as Zoom or other online collaboration tools.

During the period of May 8 to 21, you may cover scheduled shifts onsite at the Congress command centre in Ottawa. The requirement to work onsite is subject to any and all COVID-19 protocols that may be in place at the time, from federal, provincial, or municipal authorities, and from the Federation.

What you will do

As a Virtual Project Liaison Lead you will:

  • Participate in regular meetings with Events Team, Platform vendor team, and project team members.
  • Liaise with and support member associations in regards to their conference within Congress.
  • Support speakers and presenters with technical support and rehearsals ahead of their presentation.
  • During Congress, liaise with Event Technicians, member associations, speakers, and moderators to ensure the smooth delivery of events.
  • After Congress, prepare reports with usage and online participation statistics for each association.
  • Other tasks, as required.

For more details, please peruse the job description at https://secure.collage.co/jobs/fhss/26004

What you need

  • Two years experience working in an office in an administrative, IT help desk, events, or other related position.
  • Experience as a team lead.
  • Experience with member, client or stakeholder relations at a university or not-for-profit organization is an asset.
  • Experience working with audiovisual equipment, producing audiovisual recordings, and/or providing advanced support for online video conferencing is an asset.
  • Experience in organizing academic conferences and/or virtual events is an asset.
  • Experience managing content and events on a website (Drupal, WordPress) and in online event management software is an asset.
  • Good written and oral communication skills in English are required for both positions
  • Good written and oral communication skills in French is required for at least one position.

What you bring

  • Ability to work under pressure, meet competing deadlines, and adapt easily.
  • A detail-oriented mind, with a strong focus on organization, planning, follow-up.
  • Excellent interpersonal skills and an ability to work with multiple team members and stakeholders.
  • Entrepreneurship, initiative, creativity and a proactive attitude.
  • A sense of ownership of tasks and the motivation to follow through to achieve personal and team goals.
  • A good sense of humor.

To apply

If this position intrigues you and relates to your experience, then we want to hear from you. Please take the time to tell us about yourself in a cover letter, and why this opportunity is a good fit for you.

The Federation for the Humanities and Social Sciences is committed to providing an inclusive and barrier-free recruitment process and work environment. We are seeking applications from employment equity groups including but not limited to: persons with disabilities, and Black, Indigenous and/or persons of colour.

You must be legally allowed to work in Canada in order to be eligible for this position. Please note that all applications will be acknowledged. Those selected for an interview will be contacted directly. The posting will remain active on our website until our search process is complete.

Please contact us in confidence and provide notice in advance if you require accommodations at any stage of the recruitment process. All requests for accommodation will be considered in a fair and objective manner that will ensure applicants are treated with respect and dignity.

Please submit your cover letter and résumé, by November 8, 2021, at https://secure.collage.co/jobs/fhss/26004.

For any questions or to request accommodations, please email us at hr@federationhss.ca.

 

Last updated 2021-10-19

Tenders and Requests for Proposal

Request for Proposal (RFP)

For the provision of grants program review services

Issue date: October 6th, 2021 Response deadline: October 29, 2021 – 23h59 ET

Inquiries and submissions to be directed to:

Josée Dallaire

Program Officer, ASPP

jdallaire(at)federationhss.ca

Purpose 

The purpose of this Request for Proposal (“RFP”) is to state the program review requirements of the Canadian Federation for the Humanities and Social Sciences (the “Federation”), and to request proposals (“Proposals”) for such services from Canadian consultants with publishing grant program experience (the “Respondents”). 

Subject to the terms and conditions of this RFP, the Federation intends to select one (1) of the Respondents to review the Awards to Scholarly Publications Program (ASPP), and recommend improvements to the program.

Notwithstanding the issuance of this RFP and/or anything herein to the contrary, the Federation reserves the right, in its sole discretion, without liability to any Respondent, to elect to discontinue the RFP process at any time before the end of the RFP process, including after a notice of award has been issued by the Federation but before the successful Respondent has signed a formal retainer Agreement.  

About the Federation 

The Federation for the Humanities and Social Sciences promotes research and teaching for the advancement of an inclusive, democratic and prosperous society. With a membership now comprising over 160 universities, colleges and scholarly associations, the Federation represents a diverse community of 91,000 researchers and graduate students across Canada. The Federation organizes Canada’s largest academic gathering, the Congress of the Humanities and Social Sciences (Congress), bringing together more than 8,000 participants each year. Additional information on the Federation’s activities can be found at www.federationhss.ca.  

The Federation is funded through membership fees, grants from the Social Sciences and Humanities Research Council, and registration fees from annual Congress, and is governed by a volunteer‐based Board of Directors (the “Board”) representing the membership.

About the ASPP 

The Awards to Scholarly Publications Program (ASPP) is a key activity of the Federation for the Humanities and Social Sciences. The ASPP is a competitive funding program designed to assist with the publication of scholarly books on topics in the humanities and social sciences. Through this program, the Federation tangibly supports research dissemination and encourages excellence in humanities and social science scholarship.

Under the program’s mandate to support books of advanced scholarship in the humanities and social sciences that make an important contribution to knowledge, the ASPP has supported the publication of over 7,500 books that have helped to enrich the social, cultural and intellectual life of Canada and the world.

Each year, the ASPP offers 180 Publication Grants of $8,000 and five Translation Grants of $12,000, contributing 1.5 million dollars to the dissemination of Canadian research. The Federation recognizes the best ASPP-funded books through its annual Canada Prizes. The Federation supports Open Access and has established a policy to actively promote and facilitate Open Access publishing of ASPP-funded books.

The ASPP is funded by the Social Sciences and Humanities Research Council.

Scope of work

1.    Review the ASPP’s objectives
  • Stakeholder consultations 
  • Review the ASPP’s primary and potential outcomes taking into account the Insight program profile, the ASPP evaluation report, the Federation’s mission, and the results of the consultations.
  • Identify opportunities to strengthen alignment with Insight program and make objectives more concrete
  • Update program objectives
2.    EDI and Decolonization
  • Stakeholder consultations, with specific attention to EDI priority groups. 
  • Review ASPP policies, processes, and evaluation criteria through an EDI and Decolonization (EDID) lens.
  • Develop staff and adjudicator training strategy and policies.
  • Develop voluntary EDID data collection strategy and policy (including a privacy policy). 
  • Identify opportunities for targeted funding for EDID-relevant research.
3.    Indigenous research
  • Stakeholder consultations, with specific attention to First Nations, Inuit, and Métis communities and researchers. 
  • Develop recommendations to support First Nations, Inuit, and Métis research and authors, and Indigenous languages.
4.    Open Access
  • Stakeholder consultations, with specific attention to publishers and authors.
  • Develop OA funding targets for 2022-2024
  • Develop revised financial reporting requirements for funding recipients
  • Assess opportunity to create and post OA summaries of awarded books on the Federation's website
  • Develop OA reporting requirements
5.    Funding 
  • Stakeholder consultations with publishers regarding a proposal for a new funding distribution system, including pilot project for block grant funding and reporting requirements.
  • Offer advice on working with SSHRC to ensure researchers include book publication budgets in their research grant applications, and collect national data to assess effectiveness.
Deliverables
  • Voluntary EDID data collection strategy and policy (including a privacy policy) 
  • Revised program objectives  
  • Detailed EDID strategy, policies, implementation plan
  • Indigenous research strategy, policies, and implementation plan
  • OA strategy, policies and implementation plan
  • Funding recommendations
Consultations

Stakeholders to consult include: 

  • Association of Canadian University Presses (ACUP)
  • Other presses that publish scholarly works - specialized publishers (e.g. Septentrion, Fernwood) and generalists (e.g. Boréal)
  • Canadian Association of Research Libraries (CARL)
  • University of Toronto Library
  • Authors (established and early career)
  • Equity deserving groups
  • Indigenous communities and researchers

Context

The Federation requires a plan to make changes to the ASPP that will:

  1. Uphold the program’s mandate to “support the publishing of books of advanced scholarship in the humanities and social sciences that make an important contribution to knowledge”;
  2. Support scholarly excellence in both official languages, and ensure that authors seeking to publish in French enjoy the same success rate with the program as those writing in English;
  3. Support Open Access books;
  4. Support equitable access to funding opportunities for all potential applicants; 
  5. Promote books written by and with First Nations, Inuit, and Métis peoples; and
  6. Support the financial sustainability of Canadian scholarly book publishing.

The plan must also include an update of the program’s objectives and an exploration of funding.

Key documents that will guide the future of the ASPP include: 

  • Proposal that was submitted to SSHRC in January 2021
  • SSHRC’s Evaluation of Awards to Scholarly Publications (2020)
  • SSHRC’s Management Response and Action Plan to the Final Evaluation Report of the Awards to Scholarly Publications Program (2021) 
  • Report on Open Access and the ASPP (E. Fast, 2018)
  • Study of the ASPP and the Scholarly Book Situation (D. Lobet and V. Larivière, 2019)

RFP process 

Who may respond 

Any consultant who meets the requirements outlined in the Scope of work. Preference will be given to Canadian consultants. The Federation respects, appreciates and encourages diversity. Submissions from all qualified consultants are encouraged. 

How to respond 

All responses are to be submitted by email in PDF or MS Word format together with any supplementary materials to the email address on the cover of this document. Responses must be received no later than the response deadline specified on the cover of this document. 

Questions 

The Federation wishes to ensure that all potential respondents have access to the same information in formulating their responses. Any respondent wishing to be copied on the Federation’s responses to questions asked by other potential respondents prior to the response deadline is invited to provide an email address to which all questions and responses will be copied. 

Response outline 

In responding to this RFP, respondents should provide, at a minimum, the following information and supporting documentation. This proposed structure is intended to minimize the efforts of respondents and their analysis by the Federation. 

  1. Respondent background information, including firm size (if relevant), structure, areas of practice, and demonstrated capacity to work with content in both official languages, though the majority of work will be conducted in English (no more than two pages in length); 
  2. Respondent’s experience and expertise in the provision of program review services to not-for profit clients; 
  3. A link to an online portfolio or samples of previous relevant projects; 
  4. Two or more relevant references including contact information; 
  5. Identification of individual who will manage the relationship with the Federation; 
  6. Identification of professionals who will participate in the delivery of services (with accompanying CVs and biographical information); 
  7. Cost estimates for the services the Federation requires; and 
  8. Draft timetable with work plan deliverables and personnel availability for entire project 

Selection process and timing 

Schedule 

October 6th, 2021

RFP published 

October 29, 2021

All proposals must be submitted to the Federation by 24:00 ET. Internal screening will commence. 

November 05, 2021

Selection of a successful consultant will be made and negotiation of terms of engagement undertaken. 

January 31, 2022

Report with recommendations submitted to the Federation 

All proposals will be reviewed based on the response outline above and the selection criteria below. The Federation will not necessarily select the lowest cost proposal.

Selection criteria 

  1. Proven track record of reviewing programs to offer suggestions for improvement; 
  2. Demonstrated familiarity with award/grants programs; 
  3. Commitment to communications with client, to answer client emails, questions and requests for changes in a timely and efficient manner; 
  4. Exceptional attention to detail; 
  5. Ability to take direction and criticism, while advising client on strategy and best practices; 
  6. Reliability and commitment to meet the established deadlines; and 
  7. Agreement that all final materials will be owned by the Federation. 

Proposal conditions 

Contingencies 

This RFP does not commit the Federation to award a contract. The Federation reserves the right to accept or reject any or all proposals or waive irregularities if the Federation determines it is in the best interest of the organization to do so. 

Acceptance or rejection of proposals 

The timeline above is tentative. While all reasonable efforts will be made to keep to the timeline, all proposals should be presented with a minimum of a three-month guarantee. The Federation realizes that conditions other than lowest cost are important and will award a contract based on the proposal that best meets the needs of the Federation. 

Modifications 

The Federation reserves the right to issue addenda or amendments to this RFP.

Proposal submission 

To be considered, all proposals must be submitted in the manner set forth in this proposal. It is the respondent’s responsibility to ensure that its proposal arrives on or before the specified time. 

Incurred costs 

This RFP does not commit the Federation to pay any costs incurred in the preparation of a proposal in response to this request and proposer agrees that all costs incurred in developing its proposal are the respondent’s responsibility. 

Negotiations 

The Federation may require the firm selected to participate in negotiations and submit cost, technical, or other revisions of their proposals as may result from negotiations. 

Final authority 

The final authority to award a contract as a result of this RFP rests solely with the Federation.

Contact information 

All inquiries should be directed in writing via electronic mail to Josée Dallaire at jdallaire@federationhss.ca