Hosting a Virtual Annual Meeting – Tips, Resources and Lessons Learned

April 20, 2020

As annual meeting season fast approaches, many of us are considering holding annual meetings virtually to accommodate COVID-19 social distancing measures. Perhaps you are wondering how it works and where to start, and that’s where we come in!

The Federation held its first virtual annual meeting as well as a virtual special member’s meeting in 2019, and here we share our lessons learned and best practices.

In this webinar, the Federation shares best practices for holding a virtual annual meeting, such as:

  • legal and governance-related considerations when hosting a virtual annual meeting*;
  • tips on how to choose a software, prepare and host a successful virtual annual meeting;
  • technical considerations for video conferencing and voting;
  • lessons learned from the Federation’s experience.

Download the handout and the powerpoint that accompanied the webinar.

*Please note no formal legal advice will be given.


Colorful title image that says "Year in Review: 2021"
Corporate document

Year in Review - 2021

From hosting our first virtual Congress, to advancing our work on equity, diversity, inclusion, and decolonization and releasing a new report on the value of our disciplines: check out our Year in Review to see what we’ve accomplished together.