Virtual Congress Child and Dependent Care Subsidy program

This program provides financial support of up to $200 to enable Congress presenters with dependent care responsibilities to participate in virtual Congress activities. 

Purpose 

The Federation is pleased to pilot the Virtual Congress Child and Dependent Care Subsidy program as part of its commitment to creating a more accessible, equitable, inclusive, and decolonized Congress experience for all attendees. This program provides financial support of up to $200 to enable Congress presenters with dependent care responsibilities to participate in virtual Congress activities. 

Eligible expenses under the Virtual Congress Child and Dependent Care Subsidy program include:  

  • Additional dependent care costs incurred to attend virtual Congress and/or prepare Congress presentation in advance;  
  • Travel costs for a care provider providing home-based care during virtual Congress; 
  • Costs for a hotel or coworking space, if a quiet environment to deliver virtual Congress presentation is needed. 

Eligibility   

To submit an application, applicants must meet the following criteria:   

  1. Participation in Congress as a presenter, chair, moderator, or respondent;  
  2. Be a member in good standing of one of the Federation’s scholarly associations that will be hosting a conference at Congress;  
  3. Be registered for Congress; and 
  4. Provide an application statement to their association detailing professional status, dependent care needs, and estimated amount of financial support requested (max 250 words). Priority to be given to graduate students, early- career researchers, and Congress participants that meet the registration category criteria of unwaged attendee.  

Process for presenters to submit an application to their association

  • Applicants should manifest their interest to the association of which they are a member. This subsidy can only be administered by the Federation, in collaboration with a scholarly association officially participating in Congress.    
  • An applicant should only prepare a submission if they can meet all four of the above-noted eligibility criteria.    
  • Each association must itself determine which submission mechanisms are best suited for receiving applications. Ultimately, each association must feel that the eligibility criteria have been met in a satisfactory manner.   

Claiming subsidies 

The Federation will notify associations of the acceptance of their endorsed application(s) and will communicate directly with the applicants to coordinate reimbursement.

Recipients of a Virtual Congress Child and Dependent Care Subsidy will be asked to submit a reimbursement form and confirmation of payment for eligible dependent care expenses (receipts and/or invoices). Reimbursement of expenses up to $200 will be distributed directly to the applicant following receipt.  

Questions

Please contact us at congress@federationhss.ca with any questions.   

Eligible associations can contact us at organizers@federationhss.ca with any questions. 

View our list of Frequently Asked Questions.

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